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Timesheet Calculator: The Necessary Tool for The Freelance Economy

Remember when working at home was unusual?

More people are working from home and that requires a way to organize work time. via Travis Isaacs

It’s safe to say those days are behind us. Especially in our world of web development and design, we meet several people daily who make their own schedules. The 9-5 lockdown is fading into obscurity.

Fortune Magazine has declared this the ‘age of the freelancer.’

Freelancers tend to have more control over what they earn, how they earn it, and how they spend their time. Working independently also opens up new opportunities for a whole new range of the population. Working mothers, students and people with disabilities are just a few who will find the freelance future to be especially bright.

This is all great news, but let’s stop and think what this means for our productivity. Freelance work has huge potential for individual success and innovation, but it requires a new outlook and a new set of tools.

As a freelancer, self-scheduling requires a new method of time management. If there’s no built-in system to monitor the actual hours we spend at work, we need to build our own. That’s where finding a convenient, practical timesheet calculator comes in.

Manage your time, increase your earnings

I ran into a high-school friend last week that runs his own office space for game developers. When I asked him how he copes with such a large number of clients, he got really fired up about his new time management plan. He considered his new approach to answering emails, segmenting his work schedule and keeping track of earnings per hour one of the most crucial elements of his business. Aside from adjusting to this dude’s new un-grunged appearance (it’s been over a decade), my main takeaway was how time management increased his profits. It’s a bit of a cliché, but saving time really does save money. Dedicate yourself to a powerful timesheet calculator and you will see your earnings rise.

Project a professional image

Using an effective timesheet calculator also lets clients know you’re serious about your work. The freelance world may be lucrative, but it’s also extremely competitive. By providing visible evidence of your workweek to clients, you will gain the upper hand over other less time-savvy freelancers. People want to know what they’re paying for. Traxmo uses the data you input to summarize work hours by project or client. It takes a few seconds to put together an attractive, branded report and send it by email. Your personal or business image will benefit from an image boost.

Motivate yourself

It’s nice not to have a boss looking over your shoulder, but becoming your own boss has its challenges too. How do people work independently and stay focused for 8-10 hour days? I know I sometimes find it hard to sit down and focus when there are so many tasks in my inbox. You could do what this guy didor you could take the easier route and start working with a timesheet calculator. Creating a visual, interactive record of the time you work will help you keep your days in check. Say goodbye to looking at Facebook every hour – you’ll become painfully aware of time wasting activities when you’re on the clock.

Choosing the right timesheet calculator will be a rewarding process for you, your colleagues, and your clients. At the same time you don’t want to actually waste time looking for apps and then finding out they suck. That would be kind of a paradox.

Traxmo is currently in beta mode, so it’s free to sign up and start working with, whatever plan you choose.  Check it out here. We hope it’s the only timesheet calculator you’ll ever need to try.

Branding your invoice

Remember we told you that branding yourself is important?

That’s exactly why Traxmo makes it easy to brand your invoice, so that your clients know exactly who’s sending it to them.

Use your details

First of all, enter your company details in your account settings. Just click the ‘Preferences’ cog at the top of the screen, and enter the details in the ‘Profile’ tab.

You can change this in each invoice, but it’s easier to have your details entered in advance

When you create your next invoice, you’ll see your information next to your logo – see?

Use your colors

Now that you’ve added your details, change the invoice coloring to suit you, by clicking the respective color in the top bar.


As you can see, the invoice color changes immediately.

This color is saved as your default setting, unless you change it to something else.

Use your logo

Of course, no invoice is complete without your logo. To add it, simply click the ‘Change logo’ link, and choose your logo.


So next time you send your invoice to your clients, they’ll know exactly who you are J

Got any questions? Let us know at


Freelancers, stay organized, or, why you need time management

When you are a freelancer you find yourself working on more than one project very quickly. While leaving sticky notes over your screen is certainly one way to manage your tasks, it isn’t very effective. Your projects aren’t organized, you aren’t sure how to manage your time, and you find yourself scrambling to keep up all the time.

Freelancers have to be organized and learn a bit of time management. If you aren’t, you’ll be losing time, which in turn means you’re losing money, and of course you’ll be missing key tasks that you need to complete.

You have to learn how to manage your time, so that you know what you can (and can’t) commit to, so that you can pace your projects out to suit yourself, and of course, so you can spend time not only working, but relaxing as well – yes, your brain needs that too.

Take a look at what Traxmo has to offer you in terms of time management, and what you can learn from it.

For instance, you can see how you work during the week.

In the example above, I can see that Tuesday and Friday were really productive, but most of Thursday was wasted. This can tell me that maybe I need to rest more on Thursday, or that I need something new to kickstart my day, or maybe that my client meetings cut too much into my work time.

I can also see not just ‘how’, but also ‘what’ I worked on during the week:

As you can see, I spent most my time working on Project Alpha, and only 10 hours on Project Beta. By the way, I might not need to work more on Project Beta – but this way I can keep an eye on it, and know where I need to put more effort.

These are some of the ways Traxmo can help you make your job easier and more organized.

Want to know more? Sign up today!

Getting Started – Creating your task list

Lets start off by creating your first client. Select the ‘Client’ tab, enter the name of your client, and click the ‘ADD CLIENT’ button.

invoice and task tracking

Note: Once the client is created, you can edit their details – such as address, email and currency – by simply clicking the ‘Edit’ icon (marked in blue).

task and invoice management

Now, lets set up your first project. Click the ‘Projects’ tab, enter the name of the project, choose your client, and click ‘ADD PROJECT’.

task management, invoice management

Note: You can edit the project to change the name, client, or add more team members.

After you’ve created your client and started your project, click the ‘Tasks’ tab, and start creating your task list.

task management, invoice management, new task creation

Note: The tasks you create are for the project shown in the title. You can create tasks for a different project by clicking the drop down menu icon as shown:

task management, invoice management

Welcome to Traxmo!

When we started out freelancing, we went looking for a time tracking and invoicing tool that simply got the job done, without bells and whistles.

And we couldn’t find one that fit the bill. Some tracked time, but didn’t create an invoice. Others had the invoice feature, but didn’t integrate it with the task tracking. Still others didn’t give you an option to track things differently for each client.

So we stopped looking, and decided to start developing the tool ourselves.

And Traxmo is the result!

Go on. Try it out – it’s completely free, and you don’t even have to sign up!